Tuition Refund Eligibility
Under exceptional circumstances Lord Fairfax Community College (LFCC) can grant tuition refund/debt removals for students who withdraw after the final drop date. Refund/debt removals are guided by Virginia Community College System (VCCS) Policy 220.127.116.11 Exceptional Cases Caused by VCCS or College. These have been defined as the following:
- Administrative error
- Extreme financial hardship
- Major medical emergency of extraordinary circumstances
- National emergency or mobilization declared by the president of the United States
- Other highly unusual emergency or extenuating circumstance as determined by the College
A review panel comprised of at least one representative each from instruction, student success and financial services is responsible for determining if a tuition refund/debt removal is justified.
Tuition refund requests must be initiated no later than the end of the subsequent academic semester in which the refund request is requested. (Example: A fall refund request must be completed no later than the end of the subsequent spring semester). Requests outside of this deadline will NOT be accepted.
Tuition Refund Procedures
Refund appeals will not be considered unless the student has officially withdrawn from the class (es). All tuition refund requests must be in writing and submitted with written supporting documentation to the Admissions and Records Office. Notification of approval/denial of appeals will occur by mail within 45 days of the request.
Financial aid recipients
Students who are receiving financial aid will be required to meet with their financial aid office prior to withdrawal to determine what, if any effect this action may have on future financial aid eligibility. Any aid used toward the payment of tuition and fees will be removed, as the student is no longer eligible to receive aid funds. Students who withdraw from all classes are subject to a Return of Title IV Funds calculation in accordance with federal regulations. For more information, please review the Refund and Repayment policy.
Tuition Refund for Classes Dropped Before Deadline
To qualify for a refund, classes must be dropped by the specified dates (see semester class schedule). Note: Refund deadlines vary for special session classes.
Students that drop classes after making a payment will receive a refund approximately two to three weeks after the drop for a refund deadline. No refunds are issues on an individual basis prior to this date.
Tuition payments made by mail, drop box, or in person at the Business Office will receive refund checks.
Tuition payments made online through QuikPAY will automatically be credited back to the credit card.
Refund checks are automatically generated by the SIS (Student Information System) and are dependent upon the up-to-date student mailing address. Students should check the student mailing address in the student's campus personal information to ensure the address is correct.
For more information, see the refund policy in the Lord Fairfax Community College Catalog and Student Handbook.