Information for Military Students
For students currently enrolled in classes at LFCC:
According to VCCS policy 220.127.116.11 (a), should a student be ordered to active duty (for reservists) or be mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2, and he/she requests to be withdrawn from the college after the census date, the student has two options:
- The military student may elect to be deleted from the registration file and be awarded a full refund (the refund process is outlined below). The college shall provide, at the option of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.
- The student may be elect to be administratively withdrawn with no refund and assigned a grade of "W". The college shall provide, at the option of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.
Military students requesting to be deleted from the registration file or administratively withdrawn after the final drop date must contact the Admissions and Records Office (A & R) for the proper procedures and paperwork that must be submitted.
In addition to being refunded or withdrawn from classes, the student has two other options available:
- The student may be given the opportunity to receive an incomplete grade ("I") until released from active duty (for reservists) or mobilization (for active military personnel). All course requirements shall be completed within one year from the date of release from active duty or mobilization.
- The student may be given the option of taking their examinations prior to regularly scheduled times as an exception to VCCS policy 5.6.1.
Reinstatement to LFCC after return from service
Students who are called to active duty or are mobilized shall be assured a reasonable opportunity to be reinstated in the same programs of study without having to reapply for admission if they return to the same community college after a cumulative absence of not more than five years so long as the student provides notice of intent to return to the institution not later than three years after the completion of the period of service.
According to VCCS policy 18.104.22.168 (c), each community college shall process refunds for textbooks according to contractual arrangement with local vendors. LFCC contracts with an external bookstore for textbooks. Refunds for textbooks are made according to the contracted bookstore's standards and are handled independently.
Tuition Refund/Debt Removal Process for Military Students
Military students wishing to be deleted from the enrollment file or administratively withdrawn after the final refund date must complete the withdrawal process:
Step 1: The military student withdraws from courses with the Admissions and Records Office. The Admissions and Records Office will give the student a Tuition Refund Request form. The Admissions Office will verify the student does not have financial aid or veterans benefits.
If the student has financial aid: military students receiving financial aid will be required to speak with a Financial Aid advisor to discuss implications/consequences for withdrawing. The Financial Aid Office will verify on the Tuition Refund Request form a representative from the Financial Aid Office has spoken to the student regarding their financial aid.
If the student has veteran's benefits: military students receiving veterans benefits will be required to speak with the Veterans' Affairs Specialist to discuss implications/consequences for withdrawing.
Step 2: The military student returns the completed tuition refund form and copies of military orders to the Admissions and Records Office.
Students requesting refunds for courses in which they have received a letter grade will also need approval from the Vice President of Academic and Student Affairs or designee. The Admissions and Records Office will forward all documentation to the Vice President of Academic and Student Affairs or designee if the student has already received a grade. The Vice President of Academic and Student Affairs or designee will note decision on the Tuition Refund Request form and forward all paperwork back to the Admissions and Records Office.
The Admissions and Records Office verifies all the documentation, and completes the appropriate section of the form. The Admissions and Records Office then forwards the paperwork to the Office of Financial and Administrative Services.
Step 3: The Office of Financial and Administrative Services will verify a final time that the student does not have financial aid and then forward the paperwork to the Refund Committee for Review and final determination.
The Office of Financial and Administrative Services sends the final decision by mail to the student. Interoffice memos are forwarded to the Business Office, Admissions and Records Office and the Financial Aid Office to initiate the refund process.