VCCS Student information system

Welcome to the new VCCS SIS 8!

Lord Fairfax Community College, along with the other 22 colleges in the Virginia Community College System, has just completed a major upgrade to its Student Information System (SIS).

The new VCCS SIS8 allows you to access your personal student information, access real-time schedule information, enroll and drop classes, pay for classes using a Visa or MasterCard, obtain your final grades, request transcripts, review advising transcripts to see what courses are needed to complete degree programs, check financial aid awards and more, all online.

Students who have enrolled in summer Blackboard courses or those with Blackboard elements take note: Access to Blackboard materials for summer 2006 courses will not be available until the first day of classes, May 22, 2006.

How do I log in?

Go to: https://lf.my.vccs.edu/ to Directory Services, which is a single sign-on portal to access your student accounts for SIS, Blackboard and student email.
Enter your username and password. If you do not know your username, look it up by clicking on Look up your username. Your password is your birthdate, mmddyy, or if you changed it, use that password.

How do I change my password?

1. Go to: https://lf.my.vccs.edu/ to log in
2. After logging in, click on Change My Password.

How do I change my address and phone number, etc.?

1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Personal Portfolio
4. Click on Home
5. Click on Personal Portfolio
6. From Personal Portfolio, you may view and change your personal information

How do I set my user preferences?

1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Personal Portfolio
4. Click on Home
5. Click on Personal Portfolio
6. Click on Tasks
7. Click on User Preferences
8. In the Institution field select Lord Fairfax Community College from the drop down menu.
9. In the Academic Career field select Credit.
10. In the Term field enter the four-digit semester term code (i.e. 2053 for summer 2005) or click on the lookup button to search the term list for your selection. When the search panel opens, click on Lookup for the list to appear.
11. In the Aid Year field enter the four-digit year (i.e. 2005) or use the lookup button to search the aid year list for your selection.
Note: Users do not have to select a preference for all categories, you may select just Institution and Academic Career or any combination of items you choose.
12. Click on Save
13. Click on OK at the User Preferences Save Confirmation screen.

How do I enroll in a class?

1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Academics
7. Click on Enroll in a Class
8. Click on the Term to enroll from the list shown
Note: If the User Preferences have been set to a specific term, the Select Term screen will not appear the system will go directly to the Enrollment screen for the term set in User Preferences. To view a different term, scroll to the bottom of the screen and click on Select a Different Term. This will open the Select Term screen so that you may select another term from the list shown.
9. Click on Add Classes
10. Enter the five-digit CLASS Number in the CLASS NBR textbox and click in the next Class NBR box.
You can search for a class by clicking the magnifying glass and entering the at least two search criteria.
11. If enrolling in only one class, Click SUBMIT .
12. To enroll in a class with a required lab, Enter the CLASS# for the Lecture section, click the Tab key and the Class Enrollment Options screen will open. Enter the Class Number for the lab section in the RELATED COMPONENT 1 box or click the search icon next to the box to perform a schedule search. Click OK after the Class Number has been entered in the Related Component 1 box. The screen will return to the Add Classes page.
13. When you have completed the entry of all Class Numbers for the classes you wish to take, Click Submit.
Note: Should a Class Nbr box turn red, you will receive a pop-up error message, click OK after reading the message. To continue the enrollment process, you must click on DELETE on the row with the red box, then click Submit again.
14. After processing, the panel will change. Review the Add Status column to determine if the class was successfully added to your schedule. You may see the following Status notes:
a. Success - You have been enrolled in that class
b. Success/Message - You have been enrolled in the class but there is additional information for you, Click on Success/Message to read the message
c. Error Found - You have not been enrolled in the class, Click on Error Found to open the Enrollment Request Message panel to determine the reason you were not enrolled in the class.

How do I review my class schedule?

To view your class schedule, click on Academics then select one of these options:
1. View My Class Schedule - this view shows you a list of the classes and the days, class meeting times, building and room numbers, and the instructor's name.
2. View My Weekly Schedule - shows you a calendar grid by day and hour. You have several display options from which to choose the information you want to include on the schedule.
3. After selecting your viewing option, click on the term you wish to view.
4. For the security of your record, always click on Sign out, at the top right corner of the screen to exit the SIS.

How do I drop a class or classes?

1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Academics
7. Click on Enroll in a Class
8. This will open the Select Enrollment Term screen, from the list shown click on the desired Enrollment Term (i.e. 2006 Spring Semester).
9. This will open the Add Classes screen. Scroll to the bottom of the page and click on Drop/Update Classes. This opens the Drop/Update Classes screen.
10. A list of your currently enrolled classes will appear. Find the class you wish to drop and select DROP from the Enrollment Actions in the Action Column. Click on Submit. Verify that your drop was successful by checking the Update Status column.

How do I Swap one class for another?

The Swap Classes feature is used to switch from one class to another. Swap sections using the following navigation.
1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Academics
7. Click on Enroll in a Class
8. This will open the Select Enrollment Term screen, from the list shown click on the desired Enrollment Term.
9. This will open the Add Classes screen. Scroll to the bottom of the page and click on Swap Classes. The Swap Classes screen will open with a list of your currently enrolled classes.
10. For the class list, find the class you wish to drop and enter the class number of the new class in the Swap to Class Nbr box. Click on Submit. Verify that your swap was successful by checking the Swap Status column.

How do I view my Financial Aid information?

1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Finances
7. Click on View My Financial Aid
8. From the list shown, select the Aid Year you wish to view
o Note: If the User Preferences have been set to a specific term, the Select Term screen will not appear the system will go directly to the Aid Year screen for the term set in User Preferences. To view a different term, scroll to the bottom of the screen and click on Select a Different Term. This will open the Select Term screen so that you may select another term from the list shown.
9. The first section of the page will show the Aid Awards and the Amounts for the academic year. Scroll down the page to view a breakdown of aid amounts by semester.
o Note: USD stands for United States Dollars
10. If your Financial Aid Award has been posted to your student account, you will see the name of the award type (i.e. Fed Pell Grant) and the amount of the award. Note that the award shows as Amount Offered by term. This amount is based upon your taking at least twelve credit hours. If you take fewer than 12 credits, your grant awards will be adjusted.

12 or more credits -- no adjustment needed

9, 10 or 11 credits -- 75% adjustment

6, 7, 8 credits -- 50% adjustment

1 to 5 credits -- Most students would not receive aid for 1 to 5 credits. Some Pell Grant students and PTAP Grant students may qualify for these partial funds. Contact your campus financial aid office to determine if you are eligible to receive these funds.

11. Don't forget to click Logout at the top right-hand corner of the screen when you are finished. Students with questions about their Financial Aid Awards should visit their campus financial aid office.

How do I view my tuition charges?

Students may view their tuition charges and due dates using the following navigations.
1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Finances
7. Click on Account Summary
8. Click on the Term you wish to view from the list provided. This will open the Account Detail for the term screen showing your tuition and fee charges, payments made and anticipated financial aid.

How do I view and request transcripts?

Unofficial transcripts
Students may use the SIS on-line features to print an unofficial copy of their transcript. Follow these steps:
1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Academics
7. Click on View Unofficial Transcript
8. Select Lord Fairfax Community College for the Academic Institution box
9. Select Unofficial Transcript for the Report type
10. Click Go

Degree Progress Report
Students may review advising transcripts to see what courses are needed to complete degrees. Follow these steps:
1. After logging in choose Peoplesoft: Student Information System
2. Click on SA Self Service
3. Click on Learner Services
4. Click on Home
5. Click on Learner Services
6. Click on Academics
7. Click on View Degree Progress Report
8. Select Lord Fairfax Community College for the Academic Institution box
9. Select Advisement Transcript for the Report type
10. Click Go

Official Transcripts
Students may also use the SIS online features to request Official copies of their transcripts to be sent to other colleges, employers, military recruiters or other agencies needing an official transcript. Follow these steps.
1. Click on SA Self Service
2. Click on Learner Services
3. Click on Home
4. Click on Learner Services
5. Click on Academics
6. Click on Request Official Transcript
7. Select Lord Fairfax Community College for the Academic Institution box
8. Select the Processing option for Immediate Processing, Hold mailing until Degree Confer Date or until Grades are Posted.
9. If you select Degree Confer Date or Grades Posting, you will also need to select the term
10. Enter Quantity to be sent
11. Enter the Name and Address of the person/organization that is to receive the transcript. Failure to include complete information will delay your request.
12. Click on Submit

How do I view my grades?

Click on SA Self Service
Click on Learner Services
Click on Home
Click on Learner Services
Click on Academics
Click on View My Grades
Click on the term you want to view

Tutorial

This tutorial contains information on the functions available to you (a student) while using VCCS SIS8. You may view the lessons and topics in the See It mode where the machine does the navigation for you. Or you may us the Try It mode where you follow the commands on the screen. Click here to enter the Student Tutorial (UPK).